Leadership – Roles

Home and School Association Executive Responsibilities

Chair / Co-Chairs
  • Oversees yearly events: Welcome back picnic, Annual Giving Campaign, Silent Auction / Fun Fair
  • Organizes and runs the Home and School meetings
  • Organizes and collects information for the newsletter
  • Oversees budget and fundraising for the Association
  • Liaises with Principal on various ad-hoc issues throughout the year
  • Recruits volunteers to stand for election in following years
Treasurer
  • Oversees all finances, budgets, bank accounts, etc. Prepares annual budget and statements for distribution at meetings and addresses financial questions at meetings and runs the end of year budget meeting
Secretary
  • Takes minutes of each home and school meeting for publication

Tasks that can be performed by any of the above Executive

  • Assist with website / online communication as needed

School Council Liaison

  • Attends H&S Exec meetings to inform H&S on what is going on with School Council, and take H&S information to Council as needed

Parent Council Roles and Responsibilities

Chair / Co-Chairs
The chair/co-chairs of the council are elected by the council members and must be a parent or parents who are not employed by the school board.
The chair/co-chairs are voting members who, in addition to performing the same duties as other council members, might:
  • arrange for meetings;
  • prepare agendas;
  • chair council meetings;
  • ensure that minutes of council meetings are recorded and maintained;
  • facilitate the resolution of conflict;
  • participate as ex-officio members of all committees established by the school council;
  • communicate with the school Principal on behalf of the council
Parent Representatives
Parent representatives are voting members who:
  • participate on any committees established by the school council;
  • contribute to the discussions of the school council;
  • solicit the views of other parents and members of the community to share with the school council;
  • observe the council’s code of ethics and established bylaws
School Principal
The school principal must be a member of the school council, as they are an important link between the council and the school. (In fact, a meeting cannot be considered a meeting of the school council unless the Principal, or delegated Vice-Principal, is in attendance.)

However, the Principal is not a voting member of the council.

The Principal:
  • distributes promptly to each council member material identified by the Ministry for distribution to school council members and posts the material in a school location accessible to parents;
  • acts as a resource to the council on laws, regulations, and board policies;
  • attends all school council meetings, unless this responsibility has been delegated to the Vice-Principal;
  • considers each recommendation made by the school council to the Principal and returns to the council with the action taken in response to the recommendation;
  • solicits views on matters pertaining to the establishment or amendment of school policies and guideline relating to student achievement,
  • accountability of the education system to parents, and the communication of those plans to the public;
  • may participate on any committees established by the school council;
  • may solicit the views of the school council on any matter;
  • observes the council’s code of ethics and established bylaws.
School Staff Representatives (one each from the teaching and non-teaching staff )
School staff representatives are voting members who:
  • contribute to the discussions of the school council;
  • solicit views from their staff groups to share with the school council;
  • may participate on any committees established by the school council;
  • communicate information back to their staff groups;
  • observe the council’s code of ethics and established bylaws.
Community Representative(s)
The community representative(s) is a voting member who:
  • contributes to the discussions of the school council;
  • represents the community’s perspective;
  • may participate on any committees established by the school council;
  • helps build partnerships and links between the school and the community;
  • observes the council’s code of ethics and established bylaws.