Leadership – Roles

Home and School Association Executive Responsibilities

Chair / Co-Chairs
  • Oversees yearly events: Welcome back picnic, Annual Giving Campaign, Silent Auction / Fun Fair
  • Organizes and runs the Home and School meetings
  • Organizes and collects information for the newsletter
  • Oversees budget and fundraising for the Association
  • Liaises with Principal on various ad-hoc issues throughout the year
  • Recruits volunteers to stand for election in following years
Treasurer
  • Oversees all finances, budgets, bank accounts, etc.
Secretary
  • Takes minutes of home and school meeting for publication
  • Assists with website / online communication as needed

 

Parent Council Roles and Responsibilities

Chair / Co-Chairs
The chair/co-chairs of the council are elected by the council members and must be a parent or parents who are not employed by the school board.
The chair/co-chairs are voting members who, in addition to performing the same duties as other council members, might:
  • arrange for meetings;
  • prepare agendas;
  • chair council meetings;
  • ensure that minutes of council meetings are recorded and maintained;
  • facilitate the resolution of conflict;
  • participate as ex-officio members of all committees established by the school council;
  • communicate with the school Principal on behalf of the council
Parent Representatives
Parent representatives are voting members who:
  • participate on any committees established by the school council;
  • contribute to the discussions of the school council;
  • solicit the views of other parents and members of the community to share with the school council;
  • observe the council’s code of ethics and established bylaws
School Principal
The school principal must be a member of the school council, as they are an important link between the council and the school. (In fact, a meeting cannot be considered a meeting of the school council unless the Principal, or delegated Vice-Principal, is in attendance.)

However, the Principal is not a voting member of the council.

The Principal:
  • distributes promptly to each council member material identified by the Ministry for distribution to school council members and posts the material in a school location accessible to parents;
  • acts as a resource to the council on laws, regulations, and board policies;
  • attends all school council meetings, unless this responsibility has been delegated to the Vice-Principal;
  • considers each recommendation made by the school council to the Principal and returns to the council with the action taken in response to the recommendation;
  • solicits views on matters pertaining to the establishment or amendment of school policies and guideline relating to student achievement,
  • accountability of the education system to parents, and the communication of those plans to the public;
  • may participate on any committees established by the school council;
  • may solicit the views of the school council on any matter;
  • observes the council’s code of ethics and established bylaws.
School Staff Representatives (one each from the teaching and non-teaching staff )
School staff representatives are voting members who:
  • contribute to the discussions of the school council;
  • solicit views from their staff groups to share with the school council;
  • may participate on any committees established by the school council;
  • communicate information back to their staff groups;
  • observe the council’s code of ethics and established bylaws.
Community Representative(s)
The community representative(s) is a voting member who:
  • contributes to the discussions of the school council;
  • represents the community’s perspective;
  • may participate on any committees established by the school council;
  • helps build partnerships and links between the school and the community;
  • observes the council’s code of ethics and established bylaws.